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REMOTE MEETINGS

The Challenges

An increasing number of businesses have been adapting to a hybrid or remote-first mode, especially during COVID, and will remain in this mode post-COVID. If your business is one of them, you likely already faced some new challenges of supporting remote teams to the parity as they were all physically in office before.

According to our 2021 survey, around 67% of participants miss the genuine feeling of using a whiteboard to explain ideas or brainstorm together. 

"Before COVID, the main reason I need to commute to the office is I can just use the whiteboard during my meetings that day."

- Kristen O'Kelly, Amazon Sr. Program Manager

 

There are many options of online whiteboard software, but staring at the small computer or tablet screen intensively can easily result in eye strain.

 

Or thousand-dollar smartboards, which are typically way out of most businesses' budget to support each remote team member.

The Solution

Turn a cheap whiteboard into a remote collaboration tool with the Boardit web-based app and readily available hardware (webcams, projectors), and save the whiteboard content at any time which means no more rapid note-taking, taking pictures or needing to write down "do not erase".

It's intuitive and cost-effective.

How Remote Teams Rely On Boardit

A projector is needed to let Boardit bring remote participants' drawings to a physical whiteboard.

Not all remote participants have a projector? Boardit app enables those remote participants to join with a digital canvas and their drawings will be projected to the other's whiteboard so that all remote participants enjoy the "One-board" experience.

Step 1: Set up a projector in the room, and face it to the whiteboard. The projected area can be bigger than the board or cover a portion of the board.

Step 2: Face a webcam towards the whiteboard. To avoid the projector light glare on the board, it's better to place the webcam at a corner towards the board.


The following are common setups:

​Setup #1:

  • A projector is mounted to the ceiling in the meeting room, facing the whiteboard

  • A webcam connected to a computer is placed at a corner to avoid the projector light glare on the board.

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​Setup #2: 

  • A projector is placed on a table freely in the meeting room, facing the whiteboard

  • The built-in back camera of a computer is placed at a corner towards the whiteboard, to avoid the projector light glare on the board.

Step 3: Use the Boardit app to grab the written area, and the app will take care of the rest. This includes:

  • Projecting other participants' content to the whiteboard

  • Streaming the merged content to all participants

  • Saving a whiteboard snapshot at any time, and exporting all snapshots after the session

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You are one click away from the future of remote collaboration!